The web portal is built for the club chair with the annual drive — a big map, a keyboard and the full picture.
Click the map or type an address — geocoding handles the coordinates. Drag and drop the order of the milestones and see the whole route as a timeline, with warnings if the time windows are unrealistic.
Every event gets a unique 6-character code + a shareable link + a QR code for printing. No participant lists to type in — people sign themselves up.
Send push messages to everyone or to selected participants: reminder, normal or alarm. "We are moving lunch by 30 minutes" reaches everyone — instantly.
On the day: who has checked in where, who is hitting the time windows, who is dragging their feet. The same view is in the app when you are driving along yourself.
"The annual VW drive" is a series. Approve a participant once — next year everyone approved is invited automatically with a single click. Your drive, your participant list.
Remove or blacklist participants, and see who has registered emergency information (encrypted — available only to you, and only in an emergency).
Participants only need the code — the app is free for them and needs no training. You work on the web, they live in the app. That is how we keep it simple for everyone.